MXM Institute • SafeBase WHS System

Not a folder of templates.
A complete WHS system.

16 WHS documents, a digital portal for daily operations, AI prompts for customisation, a safety metrics dashboard, and SharePoint setup guidance. Everything in one download. No subscription. No ongoing fees.

See pricing → What’s included
Model WHS Act 2011
All Australian states
AI prompts throughout
Digital portal included
Instant download
What’s included

Everything in one download

SafeBase is a complete, structured WHS system. Every component is linked and working together.

📄
16 WHS Documents
Microsoft Word • AI prompt in each
📄 WHS Framework & PCBU Guide
📄 WHS Policy Statement
📄 Hazard Report Form
📄 Incident Report Form
📄 Risk Assessment
📄 SWMS
📄 Worker Induction Checklist
📄 WHS Consultation Record
📄 Psychosocial Risk Management
📄 Emergency Response Plan
📄 Contractor Induction Checklist
📄 Site Safety Audit
📄 Forklift Pre-Start Check
📄 EWP Pre-Start Check
📄 Vehicle Pre-Start Check
📄 General Plant Pre-Start Check
📱
SafeBase Digital Portal
Mobile-friendly portal for daily pre-starts, hazard reporting, incidents, and inductions. QR code ready. Deploy to any web host.
📈
Safety Metrics Dashboard
Excel dashboard: TRIFR, LTIFR, incidents, near misses, open corrective actions. Rolling 12-month view with built-in charts.
🔗
SharePoint & Automation Guide
Complete setup guide with Power Automate flows, PowerShell scripts, QR code deployment, and AI prompt library.
🤖
AI Prompts Throughout
Every document includes a Claude AI prompt. Paste it into claude.ai (free account), add your business details — customised in minutes.
Legislative coverage

Covers every Australian jurisdiction

Aligned to the model WHS Act 2011 and state-specific requirements.

🏮

All model WHS states

QLD, NSW, SA, WA, TAS, ACT, NT and the Commonwealth. Model WHS Act 2011, WHS Regulations, Safe Work Australia codes of practice.

📌

Queensland additional

DOC-009 includes QLD s.55H guidance on Sexual Harassment Prevention Plans (from 1 March 2025) and directs to WorkSafe QLD official resources.

📍

Victoria included

OHS Act 2004. OHS (Psychological Health) Regulations 2025 (from December 2025) covered in DOC-009 with WorkSafe VIC guidance.

How it compares

A working system vs a folder of templates

Feature SafeBase — $1,497 Typical templates — $150–$397
Complete document suite✓ 16 documents✓ Usually yes
Digital portal for daily operations✓ Included✗ Not included
AI prompts for customisation✓ Every document✗ Not included
Safety metrics dashboard (Excel)✓ Included✗ Not included
SharePoint + Power Automate setup guide✓ Included✗ Not included
Consultant multi-client licence available✓ Available✗ Rarely
Pricing

Simple, transparent pricing

One-time payment. Instant download. No subscription, no renewal fees.

Single Business

Single Business Licence

For one legal entity (one ABN). Own internal WHS use only.

$1,497
+GST • one-time • instant download
  • All 16 WHS documents
  • SafeBase digital portal
  • Safety metrics dashboard
  • SharePoint & automation guide
  • AI prompts throughout
  • Getting started guide
  • Perpetual licence • one ABN
Buy single business licence →

Secure checkout via Gumroad • Instant delivery

WHS Consultants
Consultant

Consultant Base Licence

For WHS consultants. Each client needs an Implementation Pack.

$1,997
+GST • + $997 per client implementation
  • Everything in Single Business
  • Right to implement for clients
  • Unique licence key per client
  • Bulk implementation packs available
  • Professional attribution terms
  • Perpetual base licence
  • Unlimited client implementations (with packs)
Buy consultant licence →

Secure checkout via Gumroad • Instant delivery

Consultant Licensees: each client implementation requires a separately purchased Client Implementation Pack with a unique licence key.

Client Implementation Packs

Single
$997
One client • One licence key • +GST
Buy pack
FAQ

Common questions

A ZIP file containing all 16 Word documents, the Excel safety metrics dashboard, the SafeBase digital portal (HTML file), the SharePoint and automation guide, the dashboard guide, and the getting started guide. Organised into clearly labelled folders. Delivered immediately via Gumroad.
No. Every document includes an AI prompt that you paste into Claude (free at claude.ai) with your business details. Claude generates a customised version for your workplace in minutes. The getting started guide walks you through the whole process. SafeBase documents should be reviewed by a qualified WHS professional before implementation — this recommendation is stated throughout the system.
SafeBase is aligned to the model WHS Act 2011, which applies in QLD, NSW, SA, WA, TAS, ACT, NT, and the Commonwealth. DOC-009 includes specific guidance for QLD s.55H (Sexual Harassment Prevention Plan from March 2025) and Victoria’s OHS (Psychological Health) Regulations 2025 (from December 2025).
No. The Single Business Licence and Consultant Base Licence are one-time purchases. Your licence is perpetual. Client Implementation Packs are purchased as needed — there is no subscription component to any tier.
Yes, with the Consultant Base Licence ($1,997). Each client implementation requires a separately purchased Client Implementation Pack. Each pack includes a unique licence key that identifies that client’s authorised implementation. Clients receive a customised output — not the raw SafeBase files. Full terms in the End User Licence Agreement.
Because the product is delivered digitally and available immediately upon purchase, change-of-mind refunds are not available once downloaded. If you experience a technical delivery issue, contact us within 48 hours. Your rights under the Australian Consumer Law are not affected. See the Refund Policy for full details.
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